5 Tips & Tricks for Deltek Vision Administrators

| November 20, 2017

Deltek Vision is one of the leading Project based ERP Systems for Professional Services Firms. Navigating within this robust system can be a challenge at times, and there are certainly a lot of features that can go unnoticed.

Here are five features that F&T finds to be useful but sometimes forgotten:


  • Custom Info Centers

Do you have initiatives within your organization that require someone to keep track of activities or data?  For example, you may have an employee referral program and you need to record which employee submitted a candidate name, some information about the candidate, and when the referral occurred.  This is a perfect scenario to create a custom info center.  With some simple workflows, Deltek can be configured to automatically record the Create User, Create Date, and even send an email to HR when the referral is added to the system.

  • Help Buttons

If your company has processes or standards in place for managing leads or projects, but employees are having a hard time remembering the steps or parameters, the Help Buttons are a great feature to record instructions or guidelines. For example, a firm may have a specific definition of what Project status means (Active, Dormant, Inactive).  Next to the Status field, you could insert a Help Button, using the Designer screen.  When a user hovers over the Help Button, the firm’s definitions of Project Status will appear.

  • Hide Document Map

When generating reports, Deltek automatically includes a Document Map. If exporting to Excel, this creates a tab in the excel worksheet that holds hyperlinks to each project.  While this can be beneficial for a Project Manager that wants to drill down on a specific project, Executive or Finance level users often just want to see the subtotals and final totals.  To remove the document map from the report, click the Hide Document Map checkbox on the Sorting/Grouping tab of the Reporting Options.

  • Deltek T&E App 

For those that manage payroll, getting everyone to submit their timesheets in a timely manner is a challenge.  Deltek offers an app for mobile devices that allows users to submit their timesheets and expense reports without needing to VPN or log onto a computer.  This is very handy for Project Managers or Principal level staff who are often on the road.  There is no extra cost for this feature, and your IT department should be able to easily configure the server to accommodate the app.

  • List View – Export to Excel 

Deltek reports have a lot of useful data, but when exporting them to excel, often the spreadsheet needs to be stripped down (unmerge cells and unwrap text) to be able to manipulate the data. Within each info center there is an option to view a selection group in List View.  In the Info Center, use the Advanced Search to find the group of Projects (for example) you would like to report on and Select All.  On the main toolbar, click List View.  Next, you can select the columns you want to include, and then Export to Excel, by clicking on the Projects button (under the main toolbar).  Reviewing project data this way will eliminate the need to format the spreadsheet after exporting.

Dedicating time to understand and improve your ERP system can have a positive effect on your firm. This can range from financial benefits to employee satisfaction.  The features listed above represent a small sample of the useful components within Deltek Vision.  There are many more.  Help is available through local user groups, webinars, consultants, and forums.





Cathleen Jamieson

As Vice President of Finance and Administration, Cathleen leads F&T’s high-impact management support functions, including finance, HR, marketing and IT. She contributes to our mission by being responsible for the creation, maintenance, and improvement of office systems and procedures. This allows our office to function smoothly and efficiently and gives our engineering staff the freedom to continue providing superior service. She received a Bachelor of Arts in Mathematics from Providence College.

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    One response to “5 Tips & Tricks for Deltek Vision Administrators”

    1. Thank you for all the advice you’ve shared for those using the Deltek Vision system to handle their payroll. It’s great that this system offers an application that allows employees to submit their timesheets in a convenient manner. This system seems great, but I would have a difficult time understanding the best way to use it and would prefer hiring an administration service if I owned a business. http://www.hhmorgan.com/deltek-admin.html

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